Student Records

The Larner College of Medicine ensures the privacy of student educational records and complies with the Family Educational Rights and Privacy Act, as elaborated in UVM Policy FERPA Rights Disclosure. Records are retained in accordance with UVM Policy Records Management and Retention, the Records Retention Schedule established by the Office of Audit and Compliance Services, and AAMC Committee on Student Records Guidelines. Permanent elements of the education record are archived in collaboration with the University's Registrar's Office.

Active medical student education records are maintained electronically in the Office of Medical Student Education student information system Online Access to Student Information and Scheduling (OASIS). This software interfaces with myUVM to exchange data.

  • Grades and enrollment information entered in OASIS populates official UVM transcripts.
  • Contact and demographic information entered in myUVM populates OASIS.

It is essential that medical students maintain up to date contact information via myUVM.

Medical Student Access to Educational Records

Medical Student Handbook Policy 919.00 - Medical Student Records: Student Access

In accordance with LCME Standard 11.6 Student Access to Educational Records, the Larner College of Medicine adheres to the University's FERPA Rights Disclosure Policy statement to determine procedures that permit a medical student to review and to challenge their educational records, including the Medical Student Performance Evaluation, if the student considers the information contained therin to be inaccurate, misleading, or inappropriate.

Confidentiality of Student Educational Records

Medical Student Handbook Policy 918.00 - Medical Student Records: Confidentiality

In accordance with LCME Standard 11.5 Confidentiality of Student Educational Records, at the Larner College of Medicine, medical student  educational records are confidential and only available to those members of the faculty and administration with a need to know, unless released by the student or as otherwise governed by laws concerning confidentiality.

If your position requires you to access OASIS, the Larner College of Medicine's electronic student record system, (Online Access to Student Information and Scheduling) please complete the New User Request form available through the OASIS web portal.

Privacy

Some information about students is considered “directory information.” The institution may share “directory information” unless the student has taken formal action to restrict its release. The University defines directory information in its FERPA Rights Disclosure Policy.

A student must formally request the University Registrar's Office to prevent disclosure of directory information, except to school officials with legitimate educational interests and certain others as specified in the regulations. Once filed, this request becomes a permanent part of the student’s record until the student instructs the university to have the request removed. Once in place through myUVM, directory exclusions are flagged in OASIS.