Scheduling Processes

 

Academic calendars for each class are posted on the sidebar of the Vermont Integrated Curriculum webpage. These calendars are established by the Medical Education Leadership Team and posted during the application cycle for the entering class, and are subject to revision. 

Current Larner College of Medicine students and authorized users may access course schedules and catalogs in OASIS. A less-detailed Course Catalog (Year 4) for Visitors, non-authorized OASIS users is also available.

During the Foundations levels of the curriculum, all medical students are administratively scheduled for the same set of courses by the LCOM Registrar. When applicable, the Global Health Coordinator enrolls students in Global Health electives.

Lotteries

At the clinical levels of the curriculum, medical students create their initial schedules through lotteries. When the lotteries conclude, students work with the Clinical Clerkship Coordinator to modify their schedules at the Clerkship Level; and with departmental course coordinators and the Advanced Integration Level Curriculum Coordinator during the final Advanced Integration Level.

Clerkship Level

COMTS supports the lottery processes for rising Clerkship Level students in the fall of their Foundations Level II year. This two-part lottery allows students to indicate their preferences: first for the sequential order of their clerkship rotations, sometimes referred to as a "flight group" or a "grid," and then for their preferred clinical teaching site. The schedules that result from this process are imported to OASIS where students complete related requirement checklists and attend to site-specific requirements. 

Advanced Integration Level

Offered during the winter of the Clerkship Year, scheduling for rising Advanced Integration Level students is accomplished through four lottery stages, followed by an ongoing add/drop period. The lottery is run to match students to their preferred fourth year rotations.

When a lottery stage is run, it randomizes all of the participating students, then takes the first student on the list, looks at their selections and tries to place them in the highest prioritized selection. If the selection is already filled it moves to that person’s second selection, until they are placed in something or until no open selections remain. Once the whole list of students has received the highest prioritized selection available when each name was chosen, the process repeats itself: all of the students are re-randomized and the software takes the first student off the list and looks at the first selection that has not been tried yet. OASIS continues this process round after round until all of the students have had all of their selections either placed or attempted to be placed.

Once the lottery process concludes, an add/drop period opens and remains in place throughout the Advanced Integration Level. During the add/drop period, students work with individual course coordinators to register for courses. The Advanced Integration Level Curriculum Coordinator is the primary resource to assist students with away rotations.

Resources:

Enrollment Policies

The LCOM Registrar works closely with the Associate Dean for Students, the LCOM Student Financial Services Coordinator, curriculum coordinators in the Office of Medical Student Education, and the UVM Registrar's Office to help medical students navigate enrollment status changes.

Leaves of Absence

A leave of absence indicates that a student who is in good standing and is eligible for continued enrollment, ceases to be enrolled and is guaranteed readmission. Medical students may request a leave of absence for medical, family or personal reasons. In addition, students may be placed on an administrative leave of absence for various reasons.

Withdrawing from LCOM