Opioid Prescription Management Toolkits

Opioid Prescription Management Toolkit for Chronic Pain Sustainable Solutions for Vermont:
Practice Fast Track and Facilitators Toolkits

Connie van Eeghen, DrPH
Research Assistant Professor
Larner College of Medicine

Charles D. MacLean, MD
Associate Dean for Primary Care
Larner College of Medicine
Office of Primary Care

Amanda G. Kennedy, PharmD, BCPS
Director
The Vermont Academic Detailing Program
Larner College of Medicine
Office of Primary Care

What are these toolkits and why were they created?

These toolkits collect the best practice strategies for managing opioid prescriptions in primary care (and other) ambulatory settings. The strategies resulted from a two-year project (The Opioid Prescribing Quality Improvement Project, 2012-2014) to identify the most helpful methods used to create predictable and well-managed opioid prescribing patterns for physicians, nurse practitioners, and physician assistants and their patients.

What are some of the best practice strategies for managing opioid prescriptions?

New regulations about the prescribing of chronic opioids require the use of consent forms/treatment agreements and use of the prescription monitoring system. The standard of care supported by boards of medical practices across the country recommend, under certain circumstances, a variety of practice strategies to safely prescribe and monitor chronic opioid treatment. These strategies include assessing risk for misuse, use of pill counts and urine drug testing, best-practice documentation, and standardizing prescribing intervals to minimize communication issues among patient, office staff and prescriber, and others.

What are some of the results from the opioid prescribing two-year project?

All ten practices enrolled in the project reported positive results from the best practice strategies they chose to implement from the toolkit. The strategies helped prescribers standardize their approach and increase confidence in managing opioid prescriptions, helped practices change their support systems, and increased provider and staff satisfaction regarding the way opioid prescriptions are managed.

Who should read these toolkits and how are they different?

Fast Track Toolkit (second edition, September 2017): This toolkit is intended for ambulatory care practices whose leaders, providers, and staff want to improve the process of managing opioid prescriptions for their chronic pain, non-palliative care patients.   It is for practices with a team ready to make a quick start on a few of the 17 strategies and provides practical advice on getting started, how to adjust practice workflow, and how to implement changes.  The toolkit includes an extensive appendix with policies, sample tools, and references.  This toolkit has been updated in response to Vermont's new rules governing the prescribing of opioids for pain, effective July 1, 2017.

Facilitator Toolkit (second edition, September 2017): This toolkit is intended for practices that have not yet made a decision to work on opioid prescription management and need to develop a rationale, leadership support, and team to work on this topic.  It provides three stages of development: preparation, design (of workflow), and implementation.  It provides detailed guidance on measurement, team facilitation, work flow analysis, and follow up.  It is best used by facilitators, staff, or leaders interested in supporting a transformative change in opioid prescription management. It includes the same appendix as the Fast Track Toolkit, with additional materials to support facilitation.  This toolkit has been updated in response to Vermont's new rules governing the prescribing of opioids for pain, effective July 1, 2017.

Opioid Fast track Rev Sept 2017

Improving Opioid Prescribing Toolkit (second edition) - Practice Fast Track (PDF)

Improving Opioid Prescribing Rev Sept 17

Improving Opioid Prescribing Toolkit (second edition) - Facilitator Manual (PDF)

Video Resources

Video 1Downloading annual data from the Vermont Prescription Monitoring System
This two-minute video describes how to download VPMS prescribing data for a single prescriber covering a date range.

Video 2Combining VPMS data to create an Annual Practice-level Profile.
This five-minute video describes how to combine annual prescribing data from multiple prescribers in a practice, and then anonymize it for further analysis, including by an analyst from outside the practice.