Invitations to Outside Speakers

Policy 930.00

Policy Statement

Individual students or Student Interest Groups may sometimes invite individuals from outside the University to speak or otherwise participate in academic activities. Such invitations are encouraged since they enrich the academic environment. To ensure appropriate scheduling and coordination in the Larner College of Medicine, outside speaker visits must be facilitated by College faculty and/or staff. Thus, students or student groups interested in inviting guest speakers to the College must contact the Office of Medical Student Education to obtain advance permission to issue the invitation.

Policy Elaboration

In adherence with the University’s purchasing procedures, students must coordinate with the Office of Medical Student Education’s Business Manager to submit the following to Purchasing Services or the Office of the General Counsel for review prior to execution: 

  • Completion of a Speaker Engagement letter outlining the presentation details including title, date(s), time (start and end), venue, technical/equipment requirements and videotaping/photography consent
  • Agreement obtained regarding payments for speaking fees and/or travel expenses
  • Completion of an independent contractor form
  • An up to date W-9 form

Applicability of the Policy

All Medical Students

Related Larner College of Medicine Policies

Related University of Vermont Policies

Related Liaison Committee on Medical Education (LCME) Standard(s)

  • Not Applicable


  • 7/16/2013 Policy Adopted/Affirmed [Medical Curriculum Committee]
  • 5/15/2018 Policy Revised [Medical Curriculum Committee]
  • 9/18/2018 Policy Revised [Medical Curriculum Committee]
  • 12/17/2019 Policy revised [Medical Curriculum Committee]

Policy Oversight

  • Associate/Assistant Dean for Students (Student Services Coordinator)

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