Invitations to Outside Speakers

Policy 930.00

Policy Statement

Individual students, student interest groups, and/or student leadership groups may invite individuals from outside the University to speak or otherwise participate in academic activities. Such invitations are encouraged as they enrich the academic environment and learning community.

To ensure appropriate scheduling and coordination in the Larner College of Medicine, speaker hosts must work with their faculty and/or staff advisor and their Medical Student Council chairs of student leadership, and they must also contact the Larner College of Medicine Event Manager for review, approval, and potential marketing plan of the proposed guest speaker.

Faculty, staff and student involved events with outside guest speakers must adhere to the University of Vermont Campus Speakers policy in addition to the procedures outlined herein. 

If an honorarium is required, in adherence with the University’s purchasing procedures, event hosts must coordinate with the Office of Medical Education’s Finance Administrator to submit the required items to Purchasing Services or the Office of the General Counsel for review prior to execution.

Policy Elaboration

Additional information regarding speaker engagement procedures may be found on the UVM Division of Finance & Administration Speaker Engagement & Services Agreement Templates FAQs webpage.

Speaker hosts may also wish to connect with the Curriculum Services Team, review the Student Activities Calendar and check in with the Larner Events Manager & Alumni Office to support successful marketing and optimal attendance for their speaker/event.


Applicability of the Policy

All Medical Students

Related Larner College of Medicine Policies

Related University of Vermont Policies

Related Liaison Committee on Medical Education (LCME) Standard(s)

Not Applicable


  • 7/16/2013 Policy Adopted/Affirmed [Medical Curriculum Committee]
  • 5/15/2018 Policy Revised [Medical Curriculum Committee]
  • 9/18/2018 Policy Revised [Medical Curriculum Committee]
  • 12/17/2019 Policy revised [Medical Curriculum Committee]
  • 10/19/2021 Policy Revised [Medical Curriculum Committee]
  • 03/19/2024 Policy Revised [Medical Curriculum Committee]

Policy Oversight

  • Associate/Assistant Dean for Students (Student Services Coordinator)

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