The LCOM Registrar's Office monitors the academic progression of medical students through the Vermont Integrated Curriculum, appropriately communicating with University and Larner College of Medicine departments to enforce necessary sanctions. In
addition to monitoring academic standards, the LCOM Registrar provides annual Clery Act reporting data, and employs technology to support Office of Medical Student Education tracking processes related to pre-matriculation, immunizations, and UVMMC
application access requirements.
Academic Progress and Grades
The four-year Vermont Integrated Curriculum is designed to achieve competencies through sequential progression through its components: Foundations Levels (Year 1 and Year 2), the Clerkship Level (Year 3), and the Advanced Integration Level (Year 4).
In addition to curriculum competencies and course requirements, student advancement to graduation is dependent on passing global competency assessments through clinical skills examinations, nationally-normed cognitive examinations, and United
States Medical Licensing Exams. The Committee on Advancement protects the public and medical profession by ensuring that the academic standards of the Larner College of Medicine
are upheld. The Committee reviews the academic progress of medical students at regular intervals to determine class promotion, to recommend candidates for graduation, and to determine the course of action for individual students who fail to show
sufficient academic progress during their studies. Records of grades and narrative assessments in OASIS are used by the Committee on Advancement to support their periodic reviews.
The LCOM Registrar's Office monitors satisfaction of degree requirements using the Course Requirements Report feature
in OASIS. All enrolled students may track their degree progress in OASIS via the Course Requirements Report. While the add/drop period during the Advanced Integration Level is ongoing to allow for flexible scheduling, by January 1 of their graduation
year, all graduation requirements must appear as "fulfilled" or as "scheduled" on this report.
The links below provide policy details relevant to grading, examinations, review of academic progress, and satisfactory academic progress for Larner College of Medicine students. The LCOM Registrar's Office collaborates with the Associate Dean for
Students, Curriculum Level Directors, and the LCOM Student Financial Services Coordinator to address related questions or concerns.
- Satisfactory Academic Progress, Policy 560.00
- Qualitative Standards: Satisfactory Academic Progress, Policy 560.10
- Quantitative Standards: Satisfactory Academic Progress, Policy 560.20
- Repeated Coursework: Satisfactory Academic Progress, Policy 560.30
- Incompletes and Withdrawals: Satisfactory Academic Progress, Policy 560.40
- Transfer Credits: Satisfactory Academic Progress, Policy 560.50
- Academic Amnesty: Satisfactory Academic Progress, Policy 560.60
- Financial Aid Eligibility: Satisfactory Academic Progress, Policy 560.70
- Financial Aid Probation: Satisfactory Academic Progress, Policy 560.72
- Notification: Satisfactory Academic Progress, Policy 560.74
- Right to Appeal: Satisfactory Academic Progress, Policy 560.76
Clery Act Reporting
Annually, the LCOM Registrar's Office reports data required by the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act for the undergraduate medical education department to
University of Vermont Police Services.
Applicants admitted to the Larner College of Medicine must complete requirements prior to matriculating. The LCOM Registrar's Office assists the Medical Student Admission Department and the Medical Student Services Team who monitor completion of the interactive requirement checklist.
Health records for medical students are maintained by Student Health Services at the UVM Center for Health & Wellbeing in accordance with legal requirements for security, privacy, confidentiality and accessibility per LCME Standard 12.5.
In keeping with LCME Standard 12.7 the Larner College of Medicine employs the AAMC Standardized Immunization Form to determine and monitor immunization student immunization
requirements. Entering medical students are required to demonstrate evidence of having completed tests and immunizations prior to matriculation in accordance with Policy 670.10 Immunizations and Other Health Information. The LCOM Registrar's Office works closely with the Medical Student Admissions Department and UVM Student Health Services to monitor compliance with this matriculation requirement.
In addition to admitted student requirements, all medical students are responsible for complying with Larner College of Medicine policies relevant to Policy 670.00 Preventing Transmission of Infection in Clinical Settings and Instructions for Management of Exposure to Blood-borne Pathogens.
Current or former students who wish to obtain a copy of their health records must contact Student Health Services directly to facilitate a request.
UVMMC IT Application Access
Class-wide access to University of Vermont Medical Center (UVMMC) software applications for medical students is reviewed and determined by the Associate Dean for Clinical Education on the basis recommendations from clinical clerkship directors. The
LCOM Registrar's Office supports related processes by submitting requests to the UVMMC IS Services Department to provision class-wide cohorts with appropriate access to these applications and to the user platform for completing completing Annual UVM Medical Center Mandatories Training, Policy 902.00.
Please note that the LCOM Registrar does not facilitate requests for individual access; the office only requests access that is provisioned for an entire class for the duration of a VIC curriculum level. Students seeking individual access to
patient records or to UVM Medical Center applications must work with the Office of Clinical Trials Research. The department or Principal Investigator serve as primary resources to support