Review of Academic Performance:
Advanced Integration Level


Policy 565.40


Policy Statement


The Advancement Committee will review the cumulative academic progress of each medical student at least twice within each curricular segment to ensure that students are meeting both quantitative and qualitative standards in accordance with Policy 560.00 Satisfactory Academic Progress.

Specific to the Advanced Integration Level of the Curriculum:

  1. Students must satisfactorily complete the pre-requisite Clerkship Level course to progress to an Advanced Integration Level course by vote of the Advancement Committee.
  2. A student failing two or more Advanced Integration Level rotations will be dismissed from the Larner College of Medicine for unsatisfactory performance, even if either failure has already been successfully remediated.
  3. The Advancement Committee will have the final authority to decide whether the student has met the requirements for graduation. The degree of Doctor of Medicine is granted by the Board of Trustees of the University of Vermont to candidates only upon recommendation of the Advancement Committee, the faculty of the Larner College of Medicine, and the University Faculty Senate. The Advancement Committee will initiate these recommendations for all students who satisfactorily complete Advanced Integration Level and satisfy all graduation requirements.

All unsatisfactory academic performances in the Advanced Level of the curriculum will be reviewed by the Advancement Committee at its earliest scheduled meeting, provided that the meeting date is no sooner than seven days from notification of unsatisfactory performance.

Policy Elaboration


Criteria for advancement in curriculum will include a student's academic record, including assessments (numerical grades, narrative comments) and completion of requirements.

Any failure to meet Satisfactory Academic progress in the Advanced Integration Level may result in referral to the Advancement Committee for review. Grounds for referral are outlined below.

Informal Review

An informal review is designed to help students develop a plan to return to Satisfactory Academic Progress before a student is escalated to a level that may be captured in a student's permanent record. Students are expected to engage in the process actively and professionally, sharing in the goal to return the student to academic success. 

The following will prompt an informal review by the Advancement Committee:

  1. Concern student will not meet Advanced Integration Level requirements in time to graduate.
  2. Unsatisfactory academic progress despite a passing grade (e.g., referral for identified patterns of concern)

An informal review is appropriate when the Advancement Committee is made aware of concerns regarding a student’s academic progress as indicated above. Students will be notified of the Committee’s concerns in writing and asked to develop and submit a formal academic improvement plan to the Committee, including specific dates and timelines, outlining their plan to return to Satisfactory Academic Progress and the resources they intend to call upon. The Committee will review the student’s complete academic record and proposed written remediation plan. Where the Committee believes the student has created a comprehensive and well thought out remediation plan, the Committee will offer its endorsement and communicate that endorsement to the student in writing. If the Committee does not feel the proposed remediation plan addresses the concerns raised, they will communicate their concerns to the student in writing and ask that the remediation plan be resubmitted.

A student’s failure to respond to the Committee’s informal review notice and submit a remediation plan for endorsement may result in the Committee commencing a formal review of their academic performance. Additionally, failure of a student to successfully remediate to Satisfactory Academic Progress may result in the Committee commencing a formal review.

Procedures for an informal Advancement Committee review are outlined in Policy 565.50 Advancement Committee Meeting: Student Appearance Procedures.

Formal Review

The following will prompt a formal review by the Advancement Committee:

  1. Failure to successfully remediate to Satisfactory Academic Progress following Advancement Committee endorsement of a remediation plan. 
  2. Failure of any graduation requirement.
  3. Subsequent indicators of unsatisfactory progress after previous referral to the Committee (e.g., additional grades of Incomplete and/or Fail).

In the case of a formal review of academic progress the Advancement Committee may require a student to take certain actions including, but not limited to, remediating/repeating one or more courses or rotations, repeating an entire curricular segment, or the Committee may dismiss the student from the Larner College of Medicine. All procedures and rights stipulated in Policy 565.50 Advancement Committee Meeting: Student Appearance Procedures apply to a formal review.

Remediation

A student failing any Advanced Integration Level rotation may, on vote of the Advancement Committee, be permitted to remediate the failure in a manner to be determined by the Course Director. In addition, the Advancement Committee may require modifications in the student’s subsequent plan of study for the Advanced Integration Level.

Only the Advancement Committee can approve a course remediation plan. Remediation is considered a contract between the Course/Rotation Director and the student. The remediation plan must include the following, at a minimum:

  1. Requirements the student must fulfill to achieve the course objectives. Clearly stipulated requirements may substitute for a full version of the course.
  2. Explicit dates and/or final deadline for achieving said objectives/requirements.

Students may not remediate two rotations simultaneously.

A student is not permitted to fail a rotation twice; any student who is unsuccessful in a remediation addressing a final grade of fail in a rotation will be dismissed from the Larner College of Medicine.

A student may withdraw from an Advanced Integration Level course in accordance with Policy 560.00 Satisfactory Academic Progress (“Course Withdrawals” section).

Applicability of the Policy


Advanced Integration Level Students

Related Larner College of Medicine Policies


Related University of Vermont Policies


Not Applicable

Related Liaison Committee on Medical Education (LCME) Standard(s)


  • 8.6 Monitoring Completion of Required Clinical Experiences
  • 9.4 Assessment System
  • 9.6 Setting Standards of Achievement
  • 9.9 Student Advancement and Appeal Process

History


  • 4/15/2014 Policy Adopted/Affirmed [Medical Curriculum Committee]
  • 8/18/2015 Policy Revised [Medical Curriculum Committee]
  • 5/24/2016 Policy Revised [Medical Curriculum Committee]
  • 8/10/2017 Policy Revised [Medical Curriculum Committee]
  • 12/20/2017 Policy Revised [Medical Curriculum Committee]
  • 7/9/2018 Policy Revised [Medical Curriculum Committee]
  • 3/17/2020 Reformatted [Medical Curriculum Committee]
  • 8/18/2020 Policy Revised [Medical Curriculum Committee]
  • 2/16/2021 Policy Edited [Medical Curriculum Committee]
  • 9/18/2023 Policy Revised [Medical Curriculum Committee]
  • 11/21/2023 Policy Revised [Medical Curriculum Committee]

Policy Oversight


Senior Associate Dean for Medical Education; Associate/Assistant Dean for Students

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