Examination Delays


Policy 540.24


Policy Statement


  1. Requests for exam delays must be communicated by the student before the exam per the procedure outlined below. Requests will generally only be approved in extenuating circumstances, such as personal illness, significant illness in a family member, or death of a family member. Requests may also be granted when the examination conflicts with a major holiday of personal significance.
  2. A student who misses an examination without prior approval will be assigned a score of zero which results in an exam grade of fail.
  3. The student’s transcript will reflect a grade of Incomplete until the delayed exam has been taken and passed.
  4. A student who has delayed a clerkship exam shall remediate that exam during designated days/times. Further rescheduling of a delayed examination or examination re-take requires approval of another exam delay request.
  5. The student may not take a rescheduled exam during other required course activities or required clerkships.

Policy Elaboration


Examination Delay Procedure:

  1. Before the exam is given, a student can request an exam delay. To initiate the exam delay process, the student must upload the LCOM Exam Delay Request and Decision Form to their OASIS “Exam Delay Requests” academic history tab, which will notify the Associate/Assistant Dean for students of the need for a delay.
  2. The Associate/Assistant Dean for Students (or designee) will then upload the completed form approving or denying the delay and advising the student about the examination and grading policies.
  3. Upon receiving the decision, the Office of Medical Education (OME) Level Coordinator will notify the Course Director and any other necessary course personnel of the approved exam delay.
  4. Only one pending exam delay within a course or across clerkships is permitted.
  5. Students are expected to contact the appropriate curriculum coordinator and follow the instructions provided regarding the exam rescheduling process.

Reminder: In accordance with Policy 310.00 Support for Disabilities, a Larner College of Medicine student may contact the UVM Student Accessibility Services Office  at any time to initiate the process of requesting reasonable accommodations.

Applicability of the Policy


All Medical Students

Related Larner College of Medicine Policies


Related University of Vermont Policies


Related Liaison Committee on Medical Education (LCME) Standard(s)


Not Applicable

History


  • 5/20/2014 Policy Adopted/Affirmed [Medical Curriculum Committee]
  • 8/17/2015 Policy Revised [Medical Curriculum Committee]
  • 12/8/2015 Policy Revised [Medical Curriculum Committee]
  • 5/24/2016 Policy Revised [Medical Curriculum Committee]
  • 12/20/2016 Policy Revised [Medical Curriculum Committee]
  • 3/21/2017 Policy Revised [Medical Curriculum Committee]
  • 6/20/2017 Policy Revised [Medical Curriculum Committee]
  • 6/19/2018 Policy Revised [Medical Curriculum Committee]
  • 12/18/2018 Policy Revised [Medical Curriculum Committee]
  • 6/18/2019 Policy Revised [Medical Curriculum Committee]
  • 1/21/2020 Reformatted [Medical Curriculum Committee]
  • 10/20/2020 Policy Revised [Medical Curriculum Committee]
  • 8/24/2021 Policy Revised [Medical Curriculum Committee]
  • 4/26/2022 Policy Revised [Medical Curriculum Committee]

Policy Oversight


Associate/Assistant Dean for Students

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