Attendance: Clerkship Level

Policy 510.30

Policy Statement

Students are expected to be in attendance for the whole rotation while enrolled in clerkships and the required Advanced Integration Level Internal Medicine acting internship and Emergency Medicine courses. These rotations must be completed under supervision of Robert Larner, M.D. College of Medicine at The University of Vermont faculty at an approved clinical site.

Students may be excused from learning activities:

  • to see a health care practitioner for any reason (for acute or primary care, psychotherapy, etc.)
  • to attend advising or counseling meetings that pertain to their professional, personal, or academic life (e.g. attending appointments with the Office of Student Accessibility Resources)
  • when there are conflicts with a major holiday of personal significance
  • in the event of extenuating circumstances, such as personal events, personal illness, or serious illness in the family
  • to present academic work at national meetings (ordinarily allowed two days away from course activities, a travel day and the day of the presentation)
  • to participate in the residency interview process

Policy Elaboration

Excused absence request procedure:

  1. Before an absence and whenever possible prior to the start of a clerkship rotation, a student may request an excused absence. To initiate the process, the student must populate the “Excused Absence Student Request” fields located on their OASIS “Exam Delay/Excused Absence Requests” academic history tab, which will notify the Associate/Assistant Dean for Students the pending request.
  2. The Associate/Assistant Dean for Students (or designee) will then indicate their decision on the “Excused Absence Decision” fields, approving or denying the requested excused absence and advising the student about related policies.
  3. Upon receiving the decision, the Office of Medical Student Education Curriculum Level Coordinator will notify the Clerkship Director and any other necessary course personnel of the approved absence.
  4. The student is responsible for communicating with the Clerkship Director to identify any curricular activities required to make up for the absence, including absences due to participation in residency interviews. Failure to complete required course work will result in a grade of Incomplete or Fail.
  5. Students who need to see a health care provider regularly should work with their Clerkship Directors to identify the best possible times to make these appointments.

Applicability of the Policy

Clerkship Level Students

Related Larner College of Medicine Policies

560.00 Satisfactory Academic Progress

Related University of Vermont Policies

Not Applicable

Related Liaison Committee on Medical Education (LCME) Standard(s)

8.8 Monitoring Student Time


  • 5/20/2014 Policy Adopted [Medical Curriculum Committee]
  • 8/26/2014 Policy Revised [Medical Curriculum Committee]
  • 7/21/2015 Policy Revised [Medical Curriculum Committee]
  • 6/19/2018 Policy Revised [Medical Curriculum Committee]
  • 9/18/2018 Policy Revised [Medical Curriculum Committee]
  • 3/17/2020 Reformatted [Medical Curriculum Committee]
  • 9/30/2020 Policy Revised [Medical Curriculum Committee]
  • 12/7/2020 Policy Revised [Medical Curriculum Committee]
  • 12/15/2020 Policy Edited [Medical Curriculum Committee]
  • 2/16/2021 Policy Edited [Medical Curriculum Committee]
  • 2/15/2022 Policy Revised [Medical Curriculum Committee]

Policy Oversight

Level Director of Clinical Clerkship

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