Plan an Activity

The Robert Larner College of Medicine at The University of Vermont is accredited by the American Nurses Credentialing Center (ANCC), the Accreditation Council for Pharmacy Education (ACPE), and the Accreditation Council for Continuing Medical Education (ACCME), to provide continuing medical education for the healthcare team. The University of Vermont is ultimately responsible for all aspects of a program for which it designates credit.  In order to ensure that all the requirements mandated by the ACCME/ANCC/ACPE are met, the following guidelines are presented to assist applicants in preparing the Application for Credit.

The Application can be found online in our "My Credits" CME Tracking System. All Programs must apply online. Applications/Planning documents must be completed prior to the educational activity. Credit cannot be awarded retroactively. Applications must be completed and finalized no later than 30 days prior to the start of the activity or 90 days for jointly provided activity. 

Each proposed program must:

Clearly identify a Gap - What is the problem/fact that you want to address?
Need - Why does it exist? How do you know that the problem/ fact exists?
Objectives - How do you plan to change it?
Measurement process - Were you effective in making a change? Does the problem still exist? Were there any barriers preventing change?

A Planning Committee comprised of three members actively involved in the development and organization of the program will be necessary. The committee must include a course director who will be designated to assume full responsibility for the educational activity.  Please be ready to upload copies of your planning minutes with your application.

We encourage Interprofessional Continuing Education (IPCE): Planning by the team and for the team. If you are developing an IPCE, please include the team members on your planning committee who will be representing your target audience. It has to consist of at least two professions, but does not have to be just MDs, RNs, and Pharmacists.  It can include other professions such as Social Workers or Mental Health Providers.  If you would like to develop an IPCE activity but need help putting together the appropriate planning team, please contact the CME Office for assistance.

In order to receive nursing credit, an approved nurse educator should be included in the planning process.  We have attached a list of educators in “additional forms” below.

Disclosure Statements must be signed by all those in control of the content (course director, planning committee members, speakers, moderators, etc). This will be done electronically in the application.  We no longer accept paper disclosure forms. If you discover there is a possible conflict of interest (COI), you will have to upload a COI Resolution form with your application (located in “additional forms” below).

When distributing brochures, flyers or other program announcements, a copy of the proposed piece must be reviewed and approved by OCME prior to printing. Precise and accurate accreditation language must appear on all program brochures, flyers or announcements. You will receive this wording once your application has been approved.  You do not need to include the full wording on Save the Dates. 

Commercial support for an approved CME activity may be accepted. The OCME requires a signed Letter of Agreement from each organization. Please note that the OCME assesses a 5% fee on all commercial support received. Please refer to the ACCME/ANCC Standards for Commercial Support below.

An evaluation form must be utilized to assess whether or not the objectives of the activity were met. A sample of the evaluation tool to be used must accompany the application.

Measurement of your post activity assessment must be received 3-4 months after the activity.

In order to received CME credit participants must fill out an evaluation form on-line within 30 days of the activity.

Additional Forms/Information

Accreditation Statement *UPDATED 4/6/2017*

Commercial Support Agreement Form

Conflict of Interest Resolution Form

Grand Rounds Monitoring Form UVM

Grand Rounds Monitoring Form Regional Hospital

Conference Disclosure

Sample Exhibitor Form

Nurse Educators 

Conference Attendee Directions Template 

Brochure Criteria

Brochure Checklist

Commercial Support

Definition of Commercial Support

Standards for Commercial Support

Enduring Materials

Enduring Materials Planning Guide and Checklist

Tools

2012 CME Survey on Provider Barriers

2012 CME Survey on Provider Challenges

2014 Annual Meeting of Coordinators for CME Activities Presentation Slides

2015 CME Survey on IPE Topic Suggestions

2015 CME Survey on Barriers by Provider Type

Disclosure Instructions

Effective Use of ARS (Audience Response Systems)

Guidelines for Writing Educational Objectives

Helpful Hints

Level II Gap Assessment Sample

Level III Gap Assessment Sample

The ACCME's Essential Areas and Their Elements

Tips for Successful Needs Assessment/Gap Analysis

Sample Performance Gaps and Desired Outcomes

Sample Evaluation 

Gap Assessment Survey