Attendance: Foundations Level

Policy 510.10

Policy Statement

Student attendance and participation is expected in any activity in which students contribute to the learning of others (Team-Based Learning, Case-Based Learning, Problem-Based Learning, Workshop, Integrative Review, Reflection, Research, Laboratories, Simulation, experiential clinical learning). An excused absence is required for mandatory sessions (listed in course syllabi and any activity involving patient care, including standardized patients) and sessions with a graded element (readiness quiz, iRAT/gRAT). Attendance may be recorded at mandatory activities.

Students may be excused from learning activities:

  • to see a health care practitioner for any reason (for acute or primary care, psychotherapy, etc.)
  • to attend advising or counseling meetings that pertain to their professional, personal, or academic life (e.g. attending appointments with the Office of Student Accessibility Resources)
  • when there are conflicts with a major holiday of personal significance
  • in the event of extenuating circumstances, such as personal events, personal illness, or serious illness in the family
  • due to disability-related circumstances
  • to present academic work at national meetings (ordinarily allowed two days away from course activities, a travel day and the day of the presentation)

Policy Elaboration

Excused absence request procedure:

  1. Before an absence and whenever possible prior to the start of a course, the student may request an excused absence. To initiate the process, the student must populate the “Excused Absence Student Request” fields located on their OASIS “Exam Delay/Excused Absence Requests” academic history tab, which will notify the Associate/Assistant Dean for Students the pending request.
  2. The Associate/Assistant Dean for Students (or designee) will then indicate their decision on the “Excused Absence Decision” fields, approving or denying the requested excused absence and advising the student about related policies.
  3. Upon receiving the decision, the Office of Medical Student Education Curriculum Level Coordinator will notify the Course Director and any other necessary course personnel of the approved absence.
  4. The student is responsible for communicating with the Course Director to identify any curricular activities required to make up for the absence. Failure to complete required course work will result in a grade of Incomplete or Fail.

Applicability of the Policy

Foundations Level Students

Related Larner College of Medicine Policies

560.00 Satisfactory Academic Progress

Related University of Vermont Policies

Not Applicable

Related Liaison Committee on Medical Education (LCME) Standard(s)

8.8 Monitoring Student Time


  • 5/20/2014 Policy Adopted/Affirmed [Medical Curriculum Committee]
  • 7/21/2015 Policy Edit [Medical Curriculum Committee]
  • 6/28/2018 Policy Edit [Medical Curriculum Committee]
  • 9/18/2018 Policy Revision [Medical Curriculum Committee]
  • 3/17/2020 Reformatted [Medical Curriculum Committee]
  • 12/7/2020 Policy Revised [Medical Curriculum Committee]
  • 12/14/2021 Policy Revised [Medical Curriculum Committee]
  • 2/15/2022 Policy Revised [Medical Curriculum Committee]
  • 12/19/2023 Policy Reviewed [Medical Curriculum Committee]

Policy Oversight

Director of Foundations and Pre-Clinical Assessment

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