Sanctioning Guidelines for Violations of the Green & Gold Promise
(Temporary Addendum)


Policy 2690.10


Policy Statement


The Green and Gold Promise clearly articulates the expectations that UVM has for all UVM students to remain compliant with all COVID-19 recommendations from the federal Centers for Disease Control and Prevention (CDC), the State of Vermont, and the City of Burlington.

Policy Elaboration


The Office of Medical Student Education is tasked with resolving any reports of student behavior that may be in violation of the expectations stated within the Green and Gold Promise. We will respond to reports for behavior documented both on- and off-campus.

The University of Vermont Code of Student Conduct [PDF] outlines policies that potentially relate to violations of the Green and Gold Promise. Most notably:

  • Public Order/University Order Offenses:
    • Creating a fire, safety, or health hazard.
    • Impeding or obstructing an investigation, or failing to identify oneself or to
    • comply with the directions of University officials, their authorized agents, or
    • local police agencies acting in the performance and scope of their duties.
    • Additionally, behavior that directly impacts the health or safety of another person (e.g. deliberate coughing or spitting in the direction of another) will likely intersect with the Code in a more severe manner:
  • Prohibited Acts
    • Offenses Against Persons: Any conduct or action that
      • causes physical harm or endangers the health or safety of any person; or
      • places another person in reasonable apprehension of physical harm or danger to their health or safety or to the health or safety of another, including through written or verbal conduct or implied threats.
Reporting Concerning Behavior

We all have a shared obligation for upholding the expectations of the Green and Gold Promise. If an individual is not comfortable, in the moment, with interrupting behavior they feel places their self or our community in jeopardy, they should contact Larner Medical Student Services.

If the witness wishes to report an incident themselves, individuals may submit a report via the Larner College of Medicine Confidential Web-Based Learning Environment Reporting Form (link and password for the form are located on all medical student badges) or individuals may submit an online incident report directly to the Center for Student Conduct. Please realize that your report, including your name (if provided in the form), will become available to the respondent during any resulting conduct hearing.

Adjudication Process for Alleged Violations

Alleged violations of the Green and Gold Promise will be reviewed through a hearing process detailed in the Medical Student Handbook Medical Student Handbook Policies 690.10 - Fitness Committee and 690.20 - Review of Professional Performance and shall be modified in the following limited ways:

  • Review and adjudication by the Committee shall be effectuated by at least two of the five members of the Fitness Committee;
  • The Committee shall meet and render a decision within three business days of a student referral;
  • Where a right of appeal is provided by policy, a shortened appeal window will apply to all violations of the Green and Gold Promise and shall be specified in writing as part of the decision letter issued by the Fitness Committee.

Initial cases where students have failed to take any required COVID-19 test, will be treated as a single exception to the process outlined above. Initial testing violations will be administratively addressed by the Office of Medical Student Education, without a hearing, consistent with the sanction guidelines listed below. An appeal right will be provided in these cases regardless of the sanction imposed and shall be specified in writing as part of the decision letter issued by the Office of Medical Student Education. A subsequent missed test, or failure to timely obtain a test in response to an initial notice, will be reviewed as a second egregious offense by the Fitness Committee.

In all cases where violations of the Green and Gold Promise are alleged, administrative actions may be imposed by the Office of Medical Student Education to address the significant health and safety concerns raised by those alleged violations, including restricting access to campus, prior to or during the pendency of the hearing and any appeal process. The Office of Medical Student Education is a designee of the Dean of Students when imposing such administrative actions.

Possible Sanctions for Violations

Sanction guidelines for egregious violations have been established as listed below.  Examples of egregious violations include but are not limited to: failure to take required COVID-19 tests, hosting any event in which the number of participants exceeds 10 people (25 for outdoor gatherings) or any modified number issued by the City of Burlington or State of Vermont guidelines; spitting or coughing on another; allowing gatherings above capacity within UVM spaces; failing to wear a mask or abide by physical distance requirements after being asked to do so.

  • 1st Offense - $250 fine, Individual Meeting with a University Official, and notification to the Dean for Students who will consider referral to the Fitness Committee in appropriate cases.
  • 2nd Offense – Notification to the Dean for Students and referral to the Fitness CommitteeAdministration Leave of Absence is a likely outcome, and students are subject to dismissal.

Sanction guidelines for non-egregious violations have been established as listed below.  Examples of non-egregious violations include but are not limited to: forgetting your mask, attending a hosted event without a mask, hosting a guest in violation of quarantine guidelines.

  • 1st Offense – Notification to the Dean for Students
  • 2nd Offense - $250 fine, Individual Meeting with a University Official, and notification to the Dean for Students who will consider referral to the Fitness Committee in appropriate cases
  • 3rd Offense – Notification to the Dean for Students and referral to the Fitness CommitteeAdministration Leave of Absence is a likely outcome, and students are subject to dismissal.

Given added context for any specific case that is deemed especially egregious, sanctions may result in immediate Administration Leave of Absence or dismissal.

Applicability of the Policy


All Medical Students

Related Larner College of Medicine Policies


Related University of Vermont Policies


Liaison Committee on Medical Education (LCME) Standard(s)


  • 3.5 Learning Environment/Professionalism
  • 7.7 Medical Ethics

History


09/30/2020 Policy Addendum Adopted/Approved [Medical Curriculum Committee]

Policy Oversight


Associate/Assistant Dean for Students (Student Services Coordinator)

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