Withdrawing from the Larner College of Medicine

Policy 593.00

Policy Statement

In accordance with University of Vermont (UVM) procedures, medical students who wish to permanently withdraw from the University for personal reasons, medical conditions, family emergencies, or other reasons, must follow the established  request process using the Larner College of Medicine Withdrawal Form.

Effective as of the date the form is uploaded, students will be dropped from any uninitiated scheduled coursework; withdrawn from any coursework that is in progress; and any pending final course grades of Incomplete will be changed to Withdrawn.

Policy Elaboration

Upon receipt of written notification, the Associate/Assistant Dean for Students will review the form and upload their approval to OASIS to initiate administrative processing, contacting the student as necessary to clarify details. This generates an automated notification to the LCOM Registrar, the LCOM Student Financial Services Coordinator, and the LCOM Director of Student Success. The Larner College of Medicine (LCOM) Registrar processes the status change with the UVM Registrar’s Office and notifies appropriate administrative offices. These include Office of Medical Student Education (OMSE) curriculum coordinators, the Clinical Simulation Lab, College of Medicine Technology Services (COMTS), University of Vermont Medical Center (UVMMC) Information Systems (IS) Security, and the LCOM mailroom.

UVM Registrar’s Office

When the UVM Registrar’s Office processes the status change in the University’s Student Information System the student’s enrollment status is changed in all UVM offices, including CatCard and Student Health Services.

Student Financial Services

Student Financial Services will use the last date of attendance to determine financial adjustments to the student’s account. If the withdrawal occurs during a semester in which tuition was already charged/paid, a proration formula may occur to reduce such charges. Simultaneously, financial aid may be adjusted to reflect actual enrollment. These adjustments vary greatly based on dates of attendance, amount and type(s) of financial aid used (if any) and the point at which withdrawal occurs. Education loans borrowed throughout the curriculum are to be gradually repaid even if a degree is not conferred (a policy which is outlined in the Master Promissory Note that borrowers sign at the time of disbursement). All medical students considering withdrawing should contact the Larner College of Medicine Student Financial Services Coordinator to ascertain how the withdrawal will affect their financial situation.

OMSE Curriculum Coordinators

The LCOM Registrar will work with appropriate OMSE Curriculum Coordinators to confirm the last date of attendance. The student to should return any equipment, such as pagers or clickers, to the appropriate OMSE Curriculum Coordinator to avoid related fees. The OMSE coordinator communicates with course and/or site directors as applicable.

Clinical Simulation Lab

The Simulation Lab will disable access to software.


COMTS will disable the student’s account effectively removing access to LCOM email and services. The student must return the LCOM provided laptop to the Service Center immediately as defined in their Laptop Agreement Form located in the COMET Support tab. All LCOM owned equipment, such as loaners, tablets or accessories in the student’s possession, must be returned to avoid related fees.

UVMMC IS Security

UVMMC disables access to software systems.

LCOM Mailroom/Lockers

Students should clean out their mailbox and provide a forwarding mailing address to the mailroom. In addition, students should clean out their locker to avoid related fees.

Applicability of the Policy

All Medical Students

Related Larner College of Medicine Policies

Related University of Vermont Policies

Not Applicable

Related Liaison Committee on Medical Education (LCME) Standard(s)

12.2 Tuition Refund Policy


  • 5/20/2014 Policy Adopted/Affirmed [Medical Curriculum Committee]
  • 3/17/2020 Reformatted [Medical Curriculum Committee]
  • 8/18/2020 Policy Edit [Medical Curriculum Committee]

Policy Oversight

Associate/Assistant Dean for Students (Larner College of Medicine Registrar)

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